From letter of intent to a calendar you can trust

A lease, start to obligations

Five stages, and the only one that reliably needs you is the fourth — the terms your mandate does not already answer.

• Capture the LOI as terms — Rent, term, options, allowances and conditions are captured as structured terms rather than as prose, so the lease that follows can be checked against them.
• Draft from your form — The lease is assembled from your base form and the riders this property uses — parking, signage, exclusivity — versioned as parts of one instrument.
• Negotiate clause by clause — Each open term is its own thread with both sides' proposals attached, so the allowance and the exclusivity clause are not waiting on each other.
• Escalate what the mandate excludes — Capital commitments, exclusivity grants and anything outside your leasing parameters stop and arrive as a decision with both positions.
• Execute, then extract — Multiple signers sign against one version, and the executed lease yields its commencement, escalations, options and notice windows as data.

What the LOI said versus what the lease says

Terms agreed in a letter of intent get re-typed into a long document, and small differences survive because nobody reads a 60-page lease against a two-page letter. Paqt checks it clause by clause.

• Drafted from the captured terms — Rent, escalations, allowance, options and term come from the structured LOI, so the first draft does not introduce a transcription error.
• Checked against the LOI, not eyeballed — Each economic term in the draft is compared against what was agreed, and differences are surfaced as findings rather than left to a reader.
• Riders reconciled too — Riders and exhibits are part of the instrument and are checked with it, which is where allowance and parking terms usually diverge.
• Conditions tracked as blockers — Lender consent, estoppels and delivery conditions are tracked items that block execution until satisfied, rather than assumptions discovered later.

The obligations the lease quietly creates

• Commencement and expiry — Extracted with the conditions that move them, so a delayed delivery shifts the dates that depend on it instead of breaking the schedule.
• Option notice windows — Renewal and expansion options carry their notice periods, surfacing while the option is still exercisable rather than after.
• Escalations and reconciliations — Rent steps, operating-expense reconciliations and percentage-rent triggers become dated obligations rather than annual rediscovery.
• Covenants and restrictions — Use restrictions, exclusivity grants and alteration consents are retained as named terms, which matters when the next tenant asks.
• Amendments that stay coherent — An amendment points at the clause it changes, so extracted obligations reflect the operative text rather than the original lease.
• Evidence for a dispute — The negotiation turns, every version and the signature identities export as one package for the property record.

What leasing teams ask about

• Can we use our own lease form and riders? Yes, and you should. Your form is the accumulated product of past negotiations, so the assistant assembles from it and from the riders your portfolio uses rather than generating a lease from scratch.
• How do multiple signers across entities work? Everyone signs against the same version, identity is captured per signer, and where signing order matters it is enforced. Blocking conditions such as lender consent prevent execution until they are satisfied.
• What if the tenant's counsel wants to mark up a document? Their changes come into the room as clause-level negotiations, so you still get one operative version and a turn log instead of a parallel copy.
• Are the extracted dates reliable enough to act on? They are extracted from the executed text and shown with the clause they came from, so you can verify any one of them against the source in a click rather than trusting a summary.